Track changes and suggestions
Suggest mode lets authors propose changes without directly modifying the content. Insertions appear in green, deletions appear with red strikethrough, and a reviewer can accept or reject each change.
Before you begin
This feature requires the Team capability tier (the Team or Business ). During the beta, every project is on the free Solo tier, so this feature is locked by default: go to Settings ▸ Billing and request Team access to unlock it.
Toggle suggest mode
Open a topic in the editor.
Click the Suggest mode button (pen icon) in the editor header, or press Cmd+Shift+M (Ctrl+Shift+M on Windows and Linux).
When suggest mode is on, all your edits are recorded as suggestions instead of applied directly.
Turn suggest mode off to return to normal editing.
AI editing is blocked while suggest mode is on. The Sparkles (inline AI) button is disabled with the tooltip "Turn off suggest mode to use AI editing," because block-level AI replacements cannot be tracked as individual suggestions. Turn suggest mode off to use inline AI or apply AI chat suggestions.
Suggestion appearance
Change type | Appearance |
|---|---|
Insertion | Green highlighted text |
Deletion | Red text with strikethrough |
Each suggestion is tagged with the author's name and a timestamp.
Review suggestions
Open the Suggestions panel in the right sidebar to see all pending suggestions for the current topic:
Accept: applies the change to the document (insertion is kept, deletion is removed).
Reject: discards the change (insertion is removed, deletion is restored).
Click a suggestion in the panel to jump to its position in the editor.
Bulk actions
Use the bulk action buttons at the top of the Suggestions panel to accept or reject all pending suggestions at once:
Accept all: applies every pending suggestion.
Reject all: discards every pending suggestion.
Multi-author grouping
When multiple authors have contributed suggestions, the Suggestions panel groups them by author with initials avatars and label headers. This makes it easier to review changes from each contributor separately.
Email notifications
When a collaborator creates a suggestion on a topic you own, Topicary sends you an email notification so you know there are pending changes to review. This requires email service configuration for your project.
Use suggest mode for editorial reviews where you want to see exactly what changed before committing. For exploratory co-authoring, Real-time collaboration may be a better fit.
Suggest mode works independently of real-time collaboration. You can use suggest mode whether collaboration is enabled or not. Suggestions are stored as metadata on the topic and are visible to anyone who opens it.
See also
Real-time collaboration: simultaneous editing without tracked changes
Topic branches: work on a separate copy of a topic and merge later
Create a review session: gather feedback from external reviewers
Content statuses: workflow states for managing content readiness