Manage team members
Add team members to your project with role-based permissions.
Add a member
Go to Settings in the sidebar.
Find the team management section.
Enter the new member's email address.
Select a role:
Admin — full access to all project settings, billing, and content
Author — can create, edit, and delete topics, How component reuse works, Create and organize a map, and Publish a web site
Reviewer — read-only access to content, can participate in Create a review session
Send the invitation.
Change a member's role
In the team management section, find the member.
Change their role using the dropdown.
Remove a member
Find the member in the team list.
Click Remove and confirm.
Removing a member revokes their access immediately. Their authored content remains in the project.
Removing an Admin who is the sole billing contact may affect your plan management. Ensure at least one other Admin exists before removing a team member with billing access.
Plan limits
Each Plans and limits has a maximum number of authors:
Plan | Authors | Reviewers |
|---|---|---|
Free | 1 | Unlimited (via review links) |
Pro | 3 | Unlimited (via review links) |
Team | 10 | Unlimited (via review links) |
Business | Unlimited | Unlimited (via review links) |
Author limits apply to the Admin and Author roles only. Review session links are not counted against your plan limits — you can invite unlimited external reviewers regardless of your plan.
If you've reached the limit, upgrade your plan or remove an existing member before adding a new one.
See also
Plans and limits — Full details on plan features and limits
Manage your plan — Upgrade, downgrade, or change billing
Create a review session — Invite external reviewers without using author seats
Security and data handling — How Topicary handles permissions and data access